Sunday 18 October, 3pm to 6pm, at the Sunderland Lounge on Cinema Road, in person and online. Pre-vote when the information pack arrives and you go in the draw for an iPad.
The 2026 Annual General Meeting is on Sunday 18 October, from 3:00pm to
6:00pm, at the Sunderland Lounge on Cinema Road, held in person and online.
The carpark is opposite.
The AGM is held each October. It is the meeting where the volunteer committee is
elected, and where the membership fee for the coming financial year is agreed
along with the annual budget.
The HPRS financial year runs from 1 September to 31 August, so the AGM sits just
after year end. Barfoot & Thompson prepare the materials beforehand and invoices
for the new year typically arrive in November.
Taking part
Financial members can vote at the meeting and can stand for election to the
committee. Every committee member gives their time unpaid; what the committee
does is set out in the constitution.
A full information pack goes out at least two weeks beforehand. It carries the
complete results of the member feedback on the proposed Constitution motions, and
it explains how to pre-vote. Members who send in a postal vote or a proxy form
before the meeting go into a draw to win an iPad (A16) 256GB in silver. The draw is made at the meeting, by pulling an
address out of a bucket in front of everyone there, and you do not have to be
at the meeting to win. The dates you can pre-vote between go out with the
pack.
